Buyers Group or Group Purchasing Organization- All You Need to Know March 17, 2023
As a small business owner, you know that money is always the focus. Saving on expenses and smart financial management is essential to success. However, there are dozens of ways to reduce costs, from minimizing your credit card processing fees and automating common tasks to
investing in various assets such as stocks through FXGM ZA which can help your business in the long run.
Joining a buyers group or GPO can be one of the best options to consider, as it can help streamline your purchasing processes and save you money. Let’s take a look at what exactly these purchase groups are, how they work, and their benefits and drawbacks in this blog. Keep on reading to learn more.
What Is A Buying Group?
Buying Group means two things: First, it can mean a cooperative arrangement in which individuals apply the group’s purchasing model to specific contracts for their departments. Second, more formal corporate arrangements may exist when a Buying Group acts as an administrator of procurement for multiple member companies.
Buying groups may be operated by a wide variety of organizations, including private-sector businesses or nonprofit entities.
There are many benefits of buying in groups for businesses. Let’s discuss all these benefits in the next section.
Benefits of Buying Group
Here are the benefits of joining a Buying group:
Finding cost savings is undoubtedly one of the most crucial tasks of running a business. There are many ways business experts can cut costs and have a significant effect on the company, but very few of these tactics provide an immediate, direct path to savings.
The ability to achieve cost savings quickly is a major benefit when working with a GPO. Purchase Groups guide you and help you figure out your company expenses and savings easily.
Buyers Group can help your company find discounts more quickly. You can avoid the supplier hunt and contract negotiations because the GPO does everything on your behalf. GPO collaborates with vendors who provide high margins or discounts and presents pre-negotiated contracts to the members.
Instead of spending your time searching and sorting inventory and vendors, buying groups frees up your time so that you can concentrate on value-creating projects and more strategic spending areas that will have a greater overall impact on your company.
Collective Buying Power
Suppliers frequently base the cost of goods or services on how much money they expend with them. For example, your company is purchasing 10 desktop computers at a cost of $500 each. A bigger business might need to buy 100 computers, but they will only be charged $350 each. You usually save more money when you make more purchases, right?
Suppose that a contract provided by a group purchasing organization is used to purchase the computers by both your firm and the larger enterprise. No matter how many computers are purchased, any GPO member can get the same price because the GPO has secured a rate of only $250 per unit. Because of the GPO’s greater purchasing power, you can afford the 10 computers you require while also saving more money.
A GPO typically consists of thousands of businesses, each with different needs and spending levels. The committed volume of spending the GPO offers motivates the supplier to offer deeper discounts when it can offer that aggregate spending to a supplier.
Access to Supplies
Lack of resources and needful supplies is a prevalent gripe for businesses. This can be due to a variety of factors, including inadequate staffing, outdated technology, the inability to view spending data, or a lack of category expertise.
We all know that a procurement department will spend the majority of its time and resources on direct spending categories and other key spending areas, giving indirect spending little to no attention.
When your company collaborates with a GPO to address indirect spending and track the resources, you instantly have access to the tools you need to successfully manage these categories.
As an extension of your procurement team, a GPO partner should complete tasks, connect you to savings opportunities quickly, and serve as a trusted adviser who aids in your goal-achieving.
Businesses can benefit from cost-avoiding strategies from GPO by standardizing and streamlining their buying processes through supply chain management.
The number of internal resources needed to handle purchasing for a company is reduced when a GPO handles some procurement activities from beginning to end. Partnering with a purchasing group to handle suppliers is a smart move when it comes to nonstrategic spending, though, GPO can help your business in all aspects.
More importantly, the buyer’s group enables fast access to a comprehensive supplier catalog, making switching to or working with a new supplier simple in the event of supply chain disruptions.
Reduction in Freight and Shipping Fees
The vendors usually waive shipping charges or provide discounts on transporting the goods when the order is in bulk. However, all the inventory gets shipped to a particular location, and then your Buying Group is responsible to deliver the portion of your order to your address.
Buying groups can hike your business profits by contributing towards higher savings. By joining a buyer’s group, you can save lots of money on inventory, plus you can also save lots of time that can rather be used in the productive task.
We have discussed all the benefits of buying in the group so far, but that does not mean it does not have any downside. For a better understanding, let’s look at all the possible challenges you can face after joining a Buying group.
Drawbacks of Buying Group
Here are some of the drawbacks of the Buyers Group:
As GPO focuses more on cost-cutting and cheaper inventory, there can be a chance to receive low-value goods. However, that’s not the case always but be careful in checking your inventory, so you can get it replaced.
When you are part of a GPO, you can not switch vendors, as the GPO will choose the vendor on your behalf. In case you want to change your vendor for any reason, you have to contact your GPO regarding your concerns.
GPO has a significant joining fee that the member has to pay either one-time or monthly. The fees depend on the industry the purchase group caters to.
Benefits of Buying in Group for Your Business
For an individual business, it is quite important to get the right assistance and support at the right time. And, for this, GPO is the best option to consider.
These are some benefits of joining GPO for your business:
Employee Benefits – Insurance
One source of significant expense for a small business is health insurance premiums. Purchase groups that are geared to serving the needs of small businesses can often help their members secure coverage at better rates than those available in the open market.
In addition to health insurance, GPO provides discounted rates for some popular types of business insurance such as liability, professional indemnity, and property.
Every business needs office supplies. Purchasing through retail outlets can be expensive, a GPO will get you much better pricing on the stationery and sundries your business uses.
Furthermore, managing commercial spaces and offices can be cumbersome and costly. Joining forces with other businesses in your location through the Buyer group will give you more clout when negotiating rates for facilities management.
For many small businesses, payroll is a large and expensive undertaking. By grouping your payroll and other HR services, such as hiring new employees or offering group health insurance benefits. You can get discounts on all of these services and attract more candidates that will help you grow your business.
You and your business can enjoy lots of benefits by joining a GPO, but please keep in mind that the services provided by purchase groups are not free. Refer to the next section to know more about purchase group fees.
Cost to Join Purchase Group
Every GPO has a different membership rate depending on the industry type and niche. The Buying group charges membership fees to represent the businesses and partner with them to streamline their business activities.
However, you may find many purchase groups that do not have membership fees because they receive commissions from the vendors they tie up with for the inventory.
As an individual business, it is essential to research the Buyers group you are planning to join. One of the renowned and reliable Buyers group is MYS Buying Group, let’s learn more about it in the next section.
MYS Buying Group
MYS is a company that has a dedicated Buying Group for purchasing items from the MYS shopping portal. Based in New York, MYS Buying group specializes in the equipment industry and provides Business Supplies.
MYS Buying Group Official Website: www.mysbuyinggroup.com Headquarters: 781 E New York, Ave 5, New York 11203, United States Frequently Asked Questions
Ans: A Buyer Group is formed by people running businesses to purchase products from vendors at a reduced price.
Ans: The primary purpose and benefit of the buying group are that the negotiation power becomes higher depending on the quantity of the purchased goods. It also saves you time and provides additional assistance on purchases.
Ans: The GPO has membership fees that need to be paid by those interested in joining the Buyer’s group. Ans: Group buying is also known as Collective buying, this is done by forming a Purchase group. Many businesses come together and form a group to access resources and supplies at much cheaper costs.